The Annual General Meeting of the Rotary Club of Sydney will take place at The Castlereagh Hotel 169 Castlereagh Street Sydney and by Zoom at 12.20pm Tuesday 2 December 2025. Please make every effort to attend the meeting to ensure there is a quorum.
FY 2025 Annual Financial Reports:
Please note only Active members in good standing of the RCS are invited to participate in this meeting, however the AGM will be followed by a Club Meeting where visitors and guests are very welcome. The Club Meeting will be promoted separately.
The same ZOOM link will be used for the AGM and the following Club Meeting so members can ZOOM in at 12.20pm for the AGM and stay online for the Club Meeting. The ZOOM link will be available to members before the meetings via Club Runner.
As well as accepting reports the AGM will confirm, by election if necessary, the:
- President Nominee (that is the Club President for the Rotary Year 2027-28) who will be a member of the Board in 2026-27 as President Elect.
- The following Officers and Club Directors for the Rotary Year 2026-27:
- Honorary Secretary
- Honorary Treasurer
- A maximum of 7 other directors.
The President for 2026-27, Michael Chilcot, and Immediate Past President, Phoebe Alexander, will also be members of the 2026-27 Board.
The 2026-27 Board can appoint a maximum of 2 elected directors to the role of Vice President(s) on the recommendation of the 2026-27 President.
The following documents are attached to this email:
- Agenda AGM 2 December 2025
- Minutes AGM December 2023, GM May 2025, GM August 25.
Audited Accounts will be available on Club Runner prior to the meeting.
Nominations Committee for President Nominee
The President will convene a Nominations Committee to recommend to the members at the AGM a President Nominee. Members who wish to nominate a member to be President Nominee or wish to discuss possible nominees are asked to contact the President directly before 25 November 2025. president@sydneyrotary.com
The President will pass on nominations to the Returning Officer. The President is also keen to hear expressions of interest for the Club President’s position beyond 2027-28; given Presidents only serve for one year this is an ongoing process.
While nominations can be taken from the floor, it is best protocol and respectful to other members for nominations to be sent to the President by the above date. The Returning Officer will inform members of the nominees and indicate the Nominations Committee’s preferred nominee. This is the only information that should be distributed about candidates and members are reminded under Rotary International rules NO ELECTIONEERING IS PERMITTED.
Club Officers, Directors, Committee Chairs for 2025-26
The President Elect will be working to build a team of Club Officers, Directors, Committee Chairs and other positions for the coming Rotary Year. Members who wish to serve as Officers and Club Directors in 2026-27 are invited to discuss this with the President Elect before 25 November 2025. president@sydneyrotary.com
The President Elect will pass on nominations to the Returning Officer. While nominations can be taken from the floor, it is best protocol and respectful to other members to discuss nomination with the President Elect before the above date. The Returning Officer will inform members of the nominees. This is the only information that should be distributed about candidates and members are reminded under Rotary International rules NO ELECTIONEERING IS PERMITTED.
Regards
Geoff Wilbow
Public Officer
Rotary Club of Sydney